Receptionist

Toronto

Position Summary:

The main responsibilities of the Receptionist are to answer and redirect all incoming phone calls in a timely manner, greet visitors to the office and direct them to the appropriate area, and to provide the office with administrative support.

Primary Duties and Responsibilities:

  • Answer all incoming calls, screening and routing as required, taking and delivering messages as necessary
  • Greet visitors to the office
  • Monitor the arrival and presence of visitors to the facility and premises, granting access and directing guests as appropriate
  • Arrange and book travel as required for staff, seeking appropriate approvals
  • Assist in completion of staff expense reports
  • Assist GM in planning and executing staff social events
  • Sourcing and engaging vendors as directed (e.g. quotes for food trucks)
  • Maintain a shared calendar of all meetings, meeting rooms, events, travel, vacations, etc.
  • Responsible for the sorting and processing of outgoing and incoming mail and faxes, arranging, receiving and shipping of packages and small courier shipments
  • Maintain postage meter and replenish funds when required
  • Provide administrative support to divisional operations when requested
  • Oversee stocking and ordering of office and kitchen supplies, obtaining all necessary approvals
  • Maintain cleanliness of office and kitchen environments, water plants as necessary
  • Filing, copying, compilation of lists and/or spreadsheets as required
  • Carry out all other reasonable duties as assigned.

Qualifications:

  • Excellent oral and written communication skills;
  • Working knowledge of office equipment including Computers and Photocopiers;
  • Working Knowledge of Microsoft Office, including Outlook, Word and Excel;
  • Will build a good knowledge of local vendors (e.g. food trucks, restaurants, travel amenities, etc.)

Contacts:

  • Internal contact with all employees;
  • Frequent external contact with customers, vendors, suppliers, etc.

Working Conditions and Physical Effort:

  • Work is carried out in a typical office environment with infrequent exposure to a warehouse;
  • Requires sitting at workstation for time periods exceeding two hours and focusing on a computer screen.

 

How to apply for the job

Please submit a resume and cover letter here.