Accounts Payable Clerk


Position Summary

To ensure that all documentation (e.g., supplier invoicing, billing, etc.) is entered in the accounting system on a timely and efficient basis ensuring accuracy, correct coding and application to the appropriate fiscal period.

Primary Duties & Responsibilities

Accounting Duties

  • Prepare, receive and process accounting documentation including as applicable matching information and forms, coding distribution, circulation for approvals, posting to the computer system, verification of rates according to contract, etc. Ensure any changes made are accurately completed
  • Identify and investigate errors verifying information with appropriate sources prior to implementing changes
  • Liaise with the Controller as required to obtain approvals, identify issues and concerns, and obtain guidance
  • Maintain documentation files according to processes and procedures
  • Regularly reconcile sub-ledgers accounts as well as the General Ledger
  • Produce balanced reports and assist Controller at month-end
  • Other duties as assigned

Accounts Payable Duties

  • Receive and process vendor invoices, including matching to P.O. and packing slips, coding distribution, circulation for approvals and posting to the computer system
  • Liaise with the Controller in order to issue vendor payments as required
  • Maintain Paid Invoice files
  • Regularly reconcile Accounts Payable sub-ledgers with Vendor Statements, as well as the General Ledger
  • Prepare monthly accounts payable accruals for company
  • Produce balanced reports and assist Controller at month-end

Reception Duties (relief duty when required)

  • Answer all incoming calls and redirect as required
  • Greet customers
  • Open and sort mail
  • Receive and ship courier items
  • Maintain postage meter and fax machine (ie. Ordering Parts)
  • Mail invoices
  • Provide administrative support (i.e., Data Entry into SALES FORCE, Expense Reports)
  • Track and order office / kitchen supplies

Knowledge, Skills & Experience

  • 5 years’ experience in a similar role
  • Excellent oral and written communication
  • Knowledge of accounting practices and Commodity taxes
  • Knowledge of computer systems – Windows based software, Solomon, Concur and Excel


  • All suppliers
  • External-sporadic contact with production representatives requesting invoices or Statement of Account
  • All staff

Working Conditions & Physical Effort

  • Office environment
  • Long periods of sitting
  • Hours of focusing at the workstation
  • Occasional exposure to warehouse conditions

The company reserves the right to make changes to all job descriptions with the evolving needs of the company.


How to apply:

Please submit a resume and cover letter to